In order to implement a Maxiflex Work Schedule, each IC/O must develop an internal Maxiflex policy that provides employees with IC/O-specific parameters for using Maxiflex. This policy must be approved by the Office of Human Resources’ Workforce Relations Division. Please note that while each IC/O may further narrow Maxiflex parameters, they may not be broader than those identified in NIH Manual Chapter 2300-610-4 Alternative Work Schedules, which are also listed below.
The following parameters must be addressed in your IC/O policy:
- Address eligibility to utilize a Maxiflex Work Schedule
- Could be similar to eligibility for telework
- This schedule may not be appropriate for all positions
- Minimum number of hours worked in a day, to be no less than 2
- Maximum number of hours worked in a day, to be no more than 13
- Minimum number of hours worked in a week, to be no less than 20
- Maximum number of hours worked in a week, to be no more than 60
- Earliest start time available, to be no earlier than 5 a.m.
- Latest end time available, to be no later than 11:59 p.m.
- Core Hours, on at least one day but no more than nine days in a pay period
- Employee must be working or on leave during core hours
- Allowance for work on Saturdays
- Employee discretion or does it need pre-approval?
- Eligibility to earn and use credit hours
- One time supervisory approval, but not all employees have to be eligible
- Minimum time to earn – i.e. at least one hour?
- Guidelines for use of split schedules o i.e. entering into ITAS, notifying supervisor, etc.
- Procedures for informing supervisor of schedule and scheduling changes
- Recommend employees establish a typical arrival time & any deviation more than one hour (or whatever time you establish) earlier or later should be communicated to supervisor; identify by when/how
- Recommend requiring employees enter anticipated schedule into ITAS at the beginning of each pay period (this can be changed throughout the pay period)