Completing Your New Hire Paperwork in USA Staffing Onboarding

What you should know before you begin

The USAS Onboarding will ask you a series of questions and your answers will be used to fill out the forms.

You will log into the Onboarding system through login.gov with your USAJOBS username and password.

If you do not have a USAJOBS account, you will need to:

  1. Create a login.gov account for access to USAJOBS by visiting:  https://login.usajobs.gov/account/Create
  2. After you’ve created a login.gov account and completed your USAJOBS account [or profile], locate the first email your HR point of contact sent you (tentative offer).  This email will include a link to Onboarding, click on the link.
  3. Login to USAS Onboarding through login.gov using your USAJOBS account username and password

You will need to log into the system multiple times throughout the onboarding process so make sure to keep your login information handy!

Forms to complete

Forms are assigned based on your appointment type (e.g. permanent, temporary, etc.). Read the instructions carefully to determine which forms (if assigned) are submitted electronically and which forms to bring to orientation.

Submit electronically before orientation:

  • Fast Start Direct Deposit (FMS-2232)
  • Educational Data Update Form (298-42)
  • Record of Home Address (HHS-476)
  • Self-Identification of Disability (SF-256)
  • Ethnicity and Race Identification Form (SF-181)
  • Federal Employee Withholding Allowance (W-4)
  • Statement of Prior Federal Service (SF-144)
  • Verification of a Military Retiree’s Service in Nonwartime Campaigns or Expeditions (SF-813)
  • State Tax Form

 Bring to orientation

  • Appointment Affidavit (SF-61)
    • Note:The Onboarding system will prompt you to print this form. You will sign this form at Orientation with an ink signature after the Oath of Office is administered.
  • Employment Eligibility Verification (I-9)
    • Note: The Onboarding system will prompt you to print this form. An HR representative will review your supporting documentation for this form and will sign it during Orientation. For a list of acceptable supporting documents, please visit:
  • Declaration for Federal Employment (OF-306)
    • Note: Electronically sign this form as the Applicant (1st signature). Your HR point of contact will email you after initial review of the form to let you know when to print the form.  Follow the Onboarding system prompts to print the form and bring it to orientation for collection of ink signature as the Appointee (2nd signature).

Submit electronically after orientation

You will attend a Benefits presentation during orientation. The presentation will provide information to help you complete the forms listed below which is why they are due AFTER orientation.  Refer to the due dates listed in the system for each of the forms.

  • Health Benefits Election Form (SF-2809)
  • Life Insurance Election (FEGLI) (SF-2817)
  • Thrift Savings Plan Enrollment (TSP-1)
  • TSP Catch-Up Contribution (TSP-1-C) (if applicable)

Note: Beneficiary forms may have been assigned to you via the Onboarding system.  You may complete the forms electronically; however, the system will prompt you to print the forms so that you may submit them in hard copy to the NIH Benefits office.  Beneficiary forms can only be accepted via hard copy.

Questions?

  • Contact the HR Representative who extended you the job offer
  • For assistance with your Login.gov account creation, check out this guide
  • For assistance with accessing your Login.gov account, check out this guide
  • For assistance with completing the New Hire Questionnaire and submitting your entry on duty forms via the USA Staffing Onboarding system, check out this guide.