FAQ: HR Systems Support

  • Q: How do I find Position Descriptions (PDs) in HR CARDS?

    A: 

    Using HR CARDS, search for Position Descriptions (PDs) and their accompanying classification and recruitment documents by entering keywords related to a position’s official title in the Keyword Search field:

    To complete a keyword search:
    1. Enter keywords related to a position’s title, if using two words use comma between words
    2. Click Submit
    3. Search results will appear
    4. Click Clear Search Criteria to start a new Keyword Search

  • Q: How do I find my HR CARDS user ID and Password?

    A: 

    HR CARDS username and password are the same as the NIH username and password. In order to retrieve or reset a password, user must go through the NIH Helpdesk or if already registered for NIH I Forgot My Password, go to https://iforgotmypassword.nih.gov/aims/ps/.

    • Select Domain from the drop-down menu (NIH)
    • Enter Username
    • User must agree to user terms
    • Answer security questions and create a new NIH password.
  • Q: How do I find my Employee ID#?

    A: 

    You can locate your 8 digit employee ID# in LMS (your employee ID is not your NIH Badge ID).

    1. Log into the https://lms.learning.hhs.gov/Saba/Web/Main HHS Learning Portal (LMS).
    2. Click on your name in the blue menu bar.
    3. Your “Username” which is your “Employee ID Number” will be listed under the “Professional Profile Information” heading.

    If you have questions, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.

  • Q: How can I edit information in my employee’s LMS training course request? (For manager’s only)

    A: 

    In order to correct information in LMS, your AO must first update this user’s NED profile. Once the information is corrected in NED, it will be automatically update in the LMS system overnight. If you need to approve a training immediately or have other issues, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.

  • Q: As a manager, how can I make changes to information in LMS when attempting to approve training courses?

    A: 

    In order to correct information in LMS, your AO must first update this user’s NED profile. Once the information is corrected in NED, it will be automatically update in the LMS system overnight. If you need to approve a training immediately or have other issues, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.

  • Q: How can I access my eOPF after transferring to a different government agency?

    A: 

    Please allow approximately 2-4 pay periods from your date of transfer to view your eOPF. If it has been more than 4 pay periods since your date of transfer and you are still unable to view your eOPF, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.

  • Q: How can I view documents in my eOPF that will not open?

    A: 

    Make sure you are only using Internet Explorer as Chrome is no longer compatible with the recent eOPF update. Furthermore, please make sure your pop-up blocker is turned OFF. You can check this by:

    1. Click the Settings icon in the top right corner of the browser
    2. Click Internet Options
    3. Go to the Privacy Tab
    4. Make sure the pop up blocker box is NOT checked
    5. If issues still persist, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.
  • Q: How can I view a document in my eOPF that does not open when I click it?

    A: 

    Make sure you are only using Internet Explorer as Chrome is no longer compatible with the recent eOPF update. Furthermore, please make sure your pop-up blocker is turned OFF. You can check this by:

    1. Click the Settings icon in the top right corner of the browser
    2. Click Internet Options
    3. Go to the Privacy Tab
    4. Make sure the pop up blocker box is NOT checked
    5. If issues still persist, please go to the HR Requests Page, and select 'Get Help With An HR System' to contact the HR Systems Support Team.

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