eOPF User Groups
Groups are specific agency populations (e.g., HR Specialists, Benefits officers, employees). A user must be in a minimum of one group but can be included in more than one groups. The Default Administrator grants or denies access to functionality and to folders for each Group.
Basic User Group
View and print documents in own eOPF (all NIH federal employees)
HR Specialists Group
View & print documents in own eOPF and other employees’ eOPFs
Member of HR Specialists Group with a full license who can purge deleted documents from the Deleted Folder Side of other employees’ eOPFs
Perform gaining agency & losing agency transfer actions in eOPF; requires agency to create a customized group (e.g., Transfer Group) to which access to Transfer functionality is assigned
Default Administration Group
Has access to functionality for User Admin, App Admin, and System Admin
Password Administrator Group
Performs eOPF password administration for the agency
User Administration Functionality
Grants access to modify eOPF settings related to user information, groups, and permissions. User Admin also provides the ability to generate Password Letters.
Application Administration Functionality
Grants access to modify Forms, Types, Folder Sides, and other settings related to eOPF document indexing. App Admin also provides the ability to grant access to a user’s eOPF folder.
System Administration Functionality
Grants access to eOPF system settings, such as system settings and PO ID Administrator email addresses.
Manages the access of Super Users & other Administrators to POID(s). Note: The agency's eOPF Super Administrator is configured in the eOPF application by the EHRI PMO.
Member of HR Specialists Group who can access employee eOPFs in more than one POID/Organization Code/Activity Code combination