eOPF User Groups and Roles

User Groups and Roles Defined

User Group

Role

eOPF User Groups

Groups are specific agency populations (e.g., HR Specialists, Benefits officers, employees). A user must be in a minimum of one group but can be included in more than one groups. The Default Administrator grants or denies access to functionality and to folders for each Group.

Basic User Group

View and print documents in own eOPF (all NIH federal employees)

HR Specialists Group

View & print documents in own eOPF and other employees’ eOPFs

Purge Group

Member of HR Specialists Group with a full license who can purge deleted documents from the Deleted Folder Side of other employees’ eOPFs

Transfer Group

Perform gaining agency & losing agency transfer actions in eOPF; requires agency to create a customized group (e.g., Transfer Group) to which access to Transfer functionality is assigned

Default Administration Group

Has access to functionality for User Admin, App Admin, and System Admin

Password Administrator Group
(eOPF PWD Admin)

Performs eOPF password administration for the agency

User Administration Functionality
(User Admin)

Grants access to modify eOPF settings related to user information, groups, and permissions. User Admin also provides the ability to generate Password Letters.

Application Administration Functionality
(App Admin)

Grants access to modify Forms, Types, Folder Sides, and other settings related to eOPF document indexing. App Admin also provides the ability to grant access to a user’s eOPF folder.

System Administration Functionality
(System Admin)

Grants access to eOPF system settings, such as system settings and PO ID Administrator email addresses.

Super Administrator

Manages the access of Super Users & other Administrators to POID(s). Note: The agency's eOPF Super Administrator is configured in the eOPF application by the EHRI PMO.

Super User

Member of HR Specialists Group who can access employee eOPFs in more than one POID/Organization Code/Activity Code combination

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