Course Registration

Steps to Register

Locate a course in the NIH Training Center course catalog and click Register. This will trigger a two-level approvals chain within the HHS Learning Portal (LMS).
Log into the HHS Access Management System (AMS).
Select the HHS Learning Portal (LMS) link.
When prompted, select “Yes, Continue Registration” to complete the process.
IMPORTANT: Your request for registration will be sent directly to the waiting list pending full approval by your direct supervisor and final approver with a valid CAN number for billing.

You will receive updates on your registration status and be notified of any required approval actions. There are also tip sheets available to assist you and your supervisor.

Any additional training approvals needed outside the LMS will follow each IC’s internal business process for training approval.

Classroom seating is limited. In order to assure a place in class, it is recommended that you complete your enrollment at least four weeks prior to the class date. Course prices are subject to change.

Interested in learning about the new NIH Training Center Registration Process Changes? Check out our video.

Q: I am registering for a class and I received the message that there are no seats available and my registration will go to the waiting list. Does this mean the class is full and I cannot attend?
A: The NIH Training Center’s new Registration Process moves all class registrations directly to the waiting list regardless if there is a seat available or not. Registrations on the waiting list are pending approval by your direct supervisor and final approver. Your final approver will also need to enter a CAN for billing. Once these tasks are completed and there is space in the class, your registration will automatically move at the top of the next hour with a confirmation email.

The NIH Training Center is currently working on a solution to help staff know how many seats are available in the class before committing to registering.

Q: Does this affect other trainings, like mandatory trainings?
A: No, this only impacts the NIH Training Center’s courses that are visible in the catalog if they have a cost to the IC.

Q: How will I be notified that my registration was approved?
A: An email will be sent to you from the Learning Management System (LMS) along with the confirmation calendar invite. If the class is being conducted virtually, you will receive the virtual environment information under separate cover.

Q: It’s the day before the class and I still haven’t received an Outlook calendar invite. Am I registered in the class?
A: It is possible that your training request has not been fully approved by your AAO. If the request has an invalid CAN or the CAN is missing, you will not receive any confirmation notifications. However, your AAO will be receiving CAN Error notifications daily until updated.

It is also possible that the class is full, which means that even if your registration is fully approval and the CAN entered, you will remain on the waiting until there is a cancellation.

Q: How do I check my status in a class?
A:

Login to the HHS Access Management System (AMS) and click on HHS Learning Portal (LMS).
On the left-hand menu options, select Current Learning.
Locate the course and view the Status field.
- Confirmed = You are on the roster and should have received a confirmation email with a calendar invite.
- Pending Approval = check with your supervisor and AO/Final Approver for further information.

Enrollment Confirmation

The LMS sends a confirmation once your registration is confirmed on the roster. Another calendar confirmation will be sent closer to the course start date containing the virtual login information. If you do not receive this confirmation, please call 301-496-6211 or email us.

Training Hours and Reporting to Work

You must adjust your schedule to conform with the hours of the training course. If the hours are less than your tour of duty (after considering the number of days, location, and hours per day) your supervisor may:

(1) require you to report to your regular worksite prior to and/or after training in order to make up the difference between your tour of duty and the length of the training;

(2) grant up to one hour per day of excused absence for the difference between your tour of duty and the number of hours of training (minus any commuting time between the training and worksite); or

(3) require you to revert to a standard tour of duty for the pay period(s) during the training.

For additional information, refer to the Alternative Work Schedules section of the NIH Policy Manual. Excused Absence is discussed under number 11.

Contact us to ask a question, provide feedback, or report a problem.

Course Registration

Steps to Register

FAQs

Enrollment Confirmation

Training Hours and Reporting to Work

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