Recipient Information

Recipients are Leave Bank members who are affected by a medical condition and are projected to exhaust all paid leave.

Eligibility Requirements

You must:

  • Be a Leave Bank member for the current leave year.
  • Experience a qualifying medical condition and provide medical documentation.
  • Receive approval from the Leave Bank Board.
  • Use all accrued sick and annual leave before any Leave Bank leave can be applied.
  • Be projected to exhaust all saved leave and be in a leave-without-pay status for at least 24 hours.

Yearly Hourly Cap

A recipient may only receive up to a yearly hourly cap.

The 2018 cap is:

  • 480 hours for personal medical emergencies
  • 240 hours for family medical emergencies
  • 720 total hours of leave received within the membership period  

The 2019 cap is:

  • 480 hours for personal medical emergencies
  • 480 hours for family medical emergencies
  • 720 total hours of leave received within the membership period

Voluntary Leave Transfer Program (VLTP)

If you are participating in VLTP, you are also eligible to apply to be a Leave Bank recipient. Any approved Leave Bank hours will be applied to the timecard before VLTP hours can be used. VLTP hours received will be included when determining leave need under the Leave Bank and are considered available paid leave. For more information on the programs, check out leave sharing comparisons.

Applicant Steps

  1. Determine eligibility
  2. Determine if you need medical documentation
  3. Complete the following forms:

    Submit application no later than 30 calendar days following the termination of your medical condition via fax at 301-480-2579 or email to leavebank@od.nih.gov.  We suggest submitting your application 3-4 weeks prior to the start of your medical emergency, if possible.

  4. Review process
  5. Steps after approval

Other Actions

More Information

Email leavebank@od.nih.gov or call (301) 443-8393.