How to Pay for Training

NIH Training Center Courses

Registration and approvals are handled through the LMS (HHS Learning Portal). The LMS interfaces with the NIH Business System (NBS) to obligate funds according to the CAN number manually entered during registration and approval.

After the Manager's approval of the LMS registration, the Additional Approver on Orders (AAO) is responsible for verifying that the CAN and financial information is valid. Once confirmed, the AAO’s approval of the student’s registration triggers the financial obligation and confirms the student’s seat in the class.

  • Prior to making the approval, the CAN field must be manually entered into the LMS. Please check that a CAN is in every registration. Student registrations are not complete until a CAN is provided on a fully approved order.
  • The CAN field only accepts the 7 digit CAN. Fiscal year information is not necessary and will generate an error.
  • IC’s are financially responsible for all approved course registrations. However, the lack of a valid CAN processing can affect the student’s registration and give higher priority to other students waiting to attend the class, potentially causing a student to lose his or her seat.

For information on how to designate or change a CAN on a pending order, or perform related functions in the LMS, please review TS74-A Add/Review a CAN on an Order--AAO.

Entering the CAN Properly

More tip sheets on managing and approving training orders are located in the Managing Training Nominations document.

For LMS technical problems and system access, please submit an LMS Help Desk Ticket.

External Training Courses (Outside of NIH)

The following options are available for procuring training external to NIH and the NIH Training Center:

  • SF-182 and iProcurement The SF-182 is a standard government form used to approve, procure, account for funding and document completion of training Per FAR 13.001 [b][1], it is authorized for use to obligate funds, contract for training & certify payments of approved training expenses for a single training event, program or instructional service that do not exceed the Simplified Acquisition dollar limit established by GSA. It is housed as a module in NBS’s iProcurement system. Existing and new iProcurement users will be required to complete the NIH iProcurement for External Training: Requestor and Approver training available in the LMS before access to utilize an SF-182 is granted. Forms and directions for the SF-182 are housed on the OHR intranet. For technical assistance or access requests regarding iProcurement, please contact the NIH Service Desk, which will route requests directly to the NBS Helpdesk.
  • NIH Purchase Card – Individuals with IC-issued NIH Purchase Cards, may purchase EXTERNAL training, not NIHTC classes, using their NIH Purchase Card. Please refer to the NIH Purchase Card Program or IC Purchase Card coordinators for additional policy guidance and requirements.

NOTE: All purchases enrolling students in external training via iProcurement or via a NIH Purchase Card are required to be entered into the student’s transcript in the LMS (HHS Learning Portal) after attendance is verified by a LMS Learning Administrator. Each office is responsible for managing their IC-specific business processes and decision to use iProcurement or the NIH purchase card for external training shall be determined per IC. Please contact your IC LMS Primary Points of Contact or for specific guidance on roles, use of system, system access, and training required for authorized users.

Non-NIH students and NIH Contractors click here for information.

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