Cancellation Guidelines

Three Weeks Before Class: Withdraw or Substitute

Students may withdraw from an NIH Training Center (NIHTC) class up to three weeks before the start date without any cancellation fees. For example, if class is scheduled to be conducted on May 26, the last day to withdraw without any cancellation fee is May 4. Students must drop the class through the LMS before the deadline. We encourage substitutions if you cannot attend a class. Contact the NIHTrainingcenter@nih.gov  for assistance.

Two Weeks Before Class: Reschedule

Students may request to reschedule from an NIHTC class up to two weeks before the start date without any cancellation fees if another session of that class is available. For example, if class is scheduled to be conducted on May 26, the last day to reschedule without any cancellation fee by rescheduling to another available session is May 11. Any requests submitted after this deadline will not be processed and your IC will be charged the full tuition. Contact the NIHTrainingcenter@nih.gov for assistance. 

Less than Two Weeks Before Class

Cancellations received after the two- or three-week cancellation/reschedule deadlines will not be honored, and the student’s IC will be charged the full tuition rate for the class. If students withdraw during the class, their training history will reflect "Unsuccessful”, and their IC will be charged the full tuition amount.

In case of illness or another emergency, exceptions to the above guidelines are on a case-by-case basis at the discretion of the NIHTC.

Sample Monthly Calendar
Monday Tuesday Wednesday Thursday Friday

1

2

3

4

Last day to withdraw from attending an NIHTC Class

5

Tuition is now non-refundable

Student has one week to reschedule if another session is available

8

9

10

11

Last day to reschedule an NIHTC Class

12

Tuition is now non-refundable and rescheduling is not permitted

Students may provide a substitute to attend

15

16

17

18

19

22

23

24

25

26

NIHTC Class Begins

29

30

31

NIH Training Center Cancellation/Reschedule

The NIH Training Center may cancel a class due to low enrollment or government closures and/or delays. Notice will be provided with the option to reschedule for a future class or to receive a full refund. If the class is rescheduled, it is assumed the student remains approved to attend. Managers will not receive an updated notification and it is the student's responsibility to inform their manager.

Student No Show

Students who are “No Shows” to one-day training classes incur the full cost of tuition. Additionally, “No Shows” to multi-day training classes incur the full cost of tuition and students will must re-register for a future class to make-up missed days.

Thank you for your cooperation in complying with the NIH Training Center Student Cancellation Guidelines.

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