Onboarding Checklist

Before First Day

Task Resource Completed

New Hire Forms

Complete the following forms in USA Staffing Onboarding. Print and bring them to orientation. 

  • Appointment Affidavit (SF-61)
  • Employment Eligibility Verification (I-9)
  • Declaration for Federal Employment (OF-306)

Onboarding

Non-Benefit Related Forms

Submit electronically in USA Staffing Onboarding. 

Onboarding

Obtaining Your ID Badge

Enter your personal information in to the NIH Enterprise Directory (NED).

  • Full legal name (first, middle, last)
  • Social Security Number
  • Date of birth
  • Place of birth (city, state, country)
  • Country of citizenship
 You will receive an e-mail from ned@mail.nih.gov​ with instructions

Fingerprints and Photo

If possible, schedule an appointment before your first day.

Unable to schedule an appointment? Walk-in appointments will be available after you have completed orientation.

For questions, contact the Division of Personnel Security & Access Control (DPSAC).

Orientation

Confirm the location and schedule

Insurance

Determine eligibility and review programs available

Directions

Review directions to campus and accessing the Gateway.

Background Investigation

You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system.

Note: This does not apply if you already completed the appropriate background investigation. 
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Bring to Orientation

Task Resource Completed
A copy of your final offer letter For questions, contact your Client Services Division Contact
Two forms of Government issued identification Lists of Acceptable Documents (Page 9)

Printed copies from USA Staffing Onboarding ONLY:

  • Appointment Affidavit (SF-61)
  • Employment Eligibility Verification (I-9 )
  • Declaration for Federal Employment (OF-306)

Onboarding
Copy of benefits forms to go over. You can preview this in USA Staffing Onboarding

Onboarding
Vehicle Registration (if you’re a parking permit applicant)
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Day One

Task Resource Completed
Attend orientation

Contact your supervisor
  • Information can be found in the final offer letter
After orientation, complete the next step in badging process.
  • Walk-in appointments will be available. 
  • Badging office is located in Building 31, Room 1B03.

Obtain transportation services

Transhare subsidies OR parking permit
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Week One

Task Resource Completed
Contact your timekeeper to add you to the time and attendance system (ITAS)
Review mandatory trainings and due dates
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Week Two

Task Resource Completed
Verify your time card
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Week Three

Task Resource Completed
Review your pay slip
  • Pay Slip Terms
  • Your first two pay slips will be mailed to your home address.
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Within 30 Days of Appointment

Task Resource Completed
Meet with your supervisor to go over your performance plan
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Within 60 Days of Appointment

Task Resource Completed

Deadline to enroll in a health plan

  • Submit form (SF-2809) through USA Staffing Onboarding

Onboarding

Deadline to enroll in a dental and/or vision plan.  

  • Enroll through BENEFEDS website

Deadline to enroll in a Flexible Spending Account .

  • Enroll through FSAFEDS website

Deadline to enroll in life insurance.

  • Submit form (SF-2817) through USA Staffing Onboarding

Life Insurance Program

For questions, contact your Benefits Contact

Onboarding Manager

Create myPay account

  • access system
  • view your pay slip   

myPay
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Optional Benefit Forms

Task Resource Completed
Submit beneficiary forms to the Benefits Office. This can be done at any time.

Complete a Thrift Savings Plan (TSP) election form

  • Within 90 days of appointment: submit form (TSP-1) through USA Staffing Onboarding
  • After 90 days: submit form to the Benefits Office

For questions, contact your Benefits Contact

Onboarding
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