Onboarding Checklist

Before First Day

Task Resource

New Hire Forms

Complete the following forms in USA Staffing Onboarding. Print and bring them to orientation. 

  • Appointment Affidavit (SF-61)
  • Employment Eligibility Verification (I-9)
  • Declaration for Federal Employment (OF-306)

Non-Benefit Related Forms

Submit electronically in USA Staffing Onboarding. 

Obtaining Your ID Badge

Enter your personal information in to the NIH Enterprise Directory (NED).

  • Full legal name (first, middle, last)
  • Social Security Number
  • Date of birth
  • Place of birth (city, state, country)
  • Country of citizenship

Fingerprints and Photo

If possible, schedule an appointment before your first day.

Unable to schedule an appointment? Walk-in appointments will be available after you have completed orientation.


Confirm the location and schedule


Determine eligibility and review programs available


Review directions to campus and accessing the Gateway.

Background Investigation

You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system.

Note: This does not apply if you already completed the appropriate background investigation. 

Bring to Orientation

Task Resource
A copy of your final offer letter
Two forms of Government issued identification

Printed copies from USA Staffing Onboarding ONLY:

  • Appointment Affidavit (SF-61)
  • Employment Eligibility Verification (I-9 )
  • Declaration for Federal Employment (OF-306)

Copy of benefits forms to go over.

You can preview this in USA Staffing Onboarding

Vehicle Registration (if you’re a parking permit applicant)

Day One

Task Resource
Attend orientation

Contact your supervisor

  • Information can be found in the final offer letter
After orientation, complete the next step in badging process.
  • Walk-in appointments will be available. 
  • Badging office is located in Building 31, Room 1B03.

Obtain transportation services

Transhare subsidies OR parking permit

Week One

Task Resource
Contact your timekeeper to add you to the time and attendance system (ITAS)
Review mandatory trainings and due dates

Week Two

Task Resource
Verify your time card

Week Three

Task Resource
Review your pay slip
  • Pay Slip Terms
  • Your first two pay slips will be mailed to your home address.

Within 30 Days of Appointment

Task Resource
Meet with your supervisor to go over your performance plan

Within 60 Days of Appointment

Task Resource

Deadline to enroll in a health plan

  • Submit form (SF-2809) through USA Staffing Onboarding


Deadline to enroll in a dental and/or vision plan.  

  • Enroll through BENEFEDS website

Deadline to enroll in a Flexible Spending Account .

  • Enroll through FSAFEDS website

Deadline to enroll in life insurance.

  • Submit form (SF-2817) through USA Staffing Onboarding


Create myPay account

  • access system
  • view your pay slip   

Optional Benefit Forms

Task Resource
Submit beneficiary forms to the Benefits Office. This can be done at any time.

Complete a Thrift Savings Plan (TSP) election form

  • Within 90 days of appointment: submit form (TSP-1) through USA Staffing Onboarding
  • After 90 days: submit form to the Benefits Office


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