Onboarding Checklist

Before First Day

Task Resource

New Hire Forms

Complete the following forms in USA Staffing Onboarding. Print and bring them to orientation. 

  • Appointment Affidavit (SF-61)
  • Employment Eligibility Verification (I-9)
  • Declaration for Federal Employment (OF-306)

Non-Benefit Related Forms

Submit electronically in USA Staffing Onboarding. 

Obtaining Your ID Badge

Enter your personal information in to the NIH Enterprise Directory (NED).

  • Full legal name (first, middle, last)
  • Social Security Number
  • Date of birth
  • Place of birth (city, state, country)
  • Country of citizenship

Fingerprints and Photo

Please visit the Division of Personnel Security and Access Control website for next steps regarding your fingerprinting and photo for your badge at https://www.ors.od.nih.gov/ser/dpsac/Pages/Home.aspx

Orientation

Confirm the location and schedule

Insurance

Determine eligibility and review programs available

Directions

Review directions to campus and accessing the Gateway.

Background Investigation

You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system.

Note: This does not apply if you already completed the appropriate background investigation. 
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Day One

Task Resource
Attend orientation

Contact your supervisor
  • Information can be found in the final offer letter
After orientation, complete the next step in badging process.
  • Walk-in appointments will be available. 
  • Badging office is located in Building 31, Room 1B03.

Obtain transportation services

Transhare subsidies OR parking permit
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Week One

Task Resource
Contact your timekeeper to add you to the time and attendance system (ITAS)
Review mandatory trainings and due dates
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Week Two

Task Resource
Verify your time card

Enroll as an NIH Leave Bank member to receive a waiver of the current leave year’s membership contribution

  • Enroll through the Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (leavebank@od.nih.gov)
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Week Three

Task Resource
Review your pay slip
  • Pay Slip Terms
  • Your first two pay slips will be mailed to your home address.
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Within 30 Days of Appointment

Task Resource
Meet with your supervisor to go over your performance plan
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Within 60 Days of Appointment

Task Resource

Deadline to enroll in a health plan

  • Submit form (SF-2809) through USA Staffing Onboarding

Onboarding

Deadline to enroll in a dental and/or vision plan.  

  • Enroll through BENEFEDS website

Deadline to enroll in a Flexible Spending Account .

  • Enroll through FSAFEDS website

Deadline to enroll in life insurance.

  • Submit form (SF-2817) through USA Staffing Onboarding

Onboarding

Create myPay account

  • access system
  • view your pay slip   

Deadline to enroll as an NIH Leave Bank member for the current leave year

  • Enroll through Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (leavebank@od.nih.gov)
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Optional Benefit Forms

Task Resource
Submit beneficiary forms to the Benefits Office. This can be done at any time.

Complete a Thrift Savings Plan (TSP) election form

  • Within 90 days of appointment: submit form (TSP-1) through USA Staffing Onboarding
  • After 90 days: submit form to the Benefits Office

Onboarding
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