Onboarding Checklist

New Hire Forms

Complete the following forms in USA Staffing Onboarding. Print and bring them to orientation. 

• Appointment Affidavit (SF-61)
• Employment Eligibility Verification (I-9)
• Declaration for Federal Employment (OF-306)

• USA Staffing for New Hires login
  For your initial login, use the link provided in your offer letter. After your first login, use the direct link.

Non-Benefit Related Forms

Submit electronically in USA Staffing Onboarding. 

• USA Staffing for New Hires login
  For your initial login, use the link provided in your offer letter. After your first login, use the direct link.

Obtaining Your ID Badge

Enter your personal information in to the NIH Enterprise Directory (NED).

• Full legal name (first, middle, last)
• Social Security Number
• Date of birth
• Place of birth (city, state, country)
• Country of citizenship

• You will receive an e-mail from ned@mail.nih.gov​ with instructions

Fingerprints and Photo

Please visit the Division of Personnel Security and Access Control website for next steps regarding your fingerprinting and photo for your badge at https://www.ors.od.nih.gov/ser/dpsac/Pages/Home.aspx

• You will receive an email from DPSACScheduler@mail.nih.gov with instructions.
• For questions, contact the Division of Personnel Security & Access Control (DPSAC).

Orientation

Confirm the location and schedule

• Calendar
• Agenda 

Insurance

Determine eligibility and review programs available

• Insurance Programs (OPM)

Directions

Review directions to campus and accessing the Gateway.

• Directions
• Gateway Center

Background Investigation

You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system.

Note: This does not apply if you already completed the appropriate background investigation. 

• You will receive an email from orseqip@mail.nih.gov with instructions.
• For questions, contact the Division of Personnel Security & Access Control (DPSAC).

• Calendar

Contact your supervisor

• Information can be found in the final offer letter

• Walk-in appointments will be available. 
• Badging office is located in Building 31, Room 1B03.

Obtain transportation services

Transhare subsidies OR parking permit

• Transportation Services

• Time and Attendance Login

• Mandatory Training

• Time and Attendance Login

Enroll as an NIH Leave Bank member to receive a waiver of the current leave year’s membership contribution

• Enroll through the Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (leavebank@od.nih.gov)

• NIH Leave Bank
• Time and Attendance Login

• Pay Slip Terms
• Your first two pay slips will be mailed to your home address.

• Performance plans

Deadline to enroll in a health plan

• Submit form (SF-2809) through USA Staffing Onboarding

• Health Benefits Program

• For questions, contact your Benefits Contact

Onboarding

• USA Staffing for New Hires login
  For your initial login, use the link provided in your offer letter. After your first login, use the direct link.

Deadline to enroll in a dental and/or vision plan.  

• Enroll through BENEFEDS website

• Dental and Vision Program
• BENEFEDS

Deadline to enroll in a Flexible Spending Account .

• Enroll through FSAFEDS website

• About Spending Accounts
• FSAFEDS

Deadline to enroll in life insurance.

• Submit form (SF-2817) through USA Staffing Onboarding

• Life Insurance Program
• For questions, contact your Benefits Contact

Onboarding

• USA Staffing for New Hires login
  For your initial login, use the link provided in your offer letter. After your first login, use the direct link.

Create myPay account

• access system
• view your pay slip   

• myPay
• Login
• FAQs

Deadline to enroll as an NIH Leave Bank member for the current leave year

• Enroll through Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (leavebank@od.nih.gov)

• NIH Leave Bank
• Time and Attendance Login

• Designation of Beneficiary
• For questions, contact your Benefits Contact

Complete a Thrift Savings Plan (TSP) election form

• Within 90 days of appointment: submit form (TSP-1) through USA Staffing Onboarding
• After 90 days: submit form to the Benefits Office

• For questions, contact your Benefits Contact

Onboarding

• USA Staffing for New Hires login
  For your initial login, use the link provided in your offer letter. After your first login, use the direct link.