Best practices and lessons learned: for employees


  • Understand the pay period begins with a blank timecard... there are no pre-populated tour hours, unless you have previously submitted leave or ad hoc TW.
  • Enter your tentative schedule in ITAS at the beginning of every pay period (you can edit as many times as desired).
  • Don't ‘Certify Timecard’ until the end of the pay period – after certification, the timekeeper is the only person who can make additional changes.
  • Ask your supervisor what their expectations are for communication about delayed arrivals or early departures, days without regular hours, etc.
  • Update your location and status in Outlook Communicator/Lync.

Meal periods

  • ITAS will deduct a 30 minute unpaid meal period if you enter start/stop times for 8 or more hours.
  • If you are only required to enter total hours worked, you must account for your meal period on their own (i.e. 8 – 4:30 = 8 hours of work with a 30 minute unpaid meal period).
  • If you work fewer than 8 hours and take an optional meal period, you must account for it using the split schedules feature.
  • If you take a long meal period (i.e. one hour), you need to enter a split schedule to account for it.


  • Indicating 'Regular' for Telework means that is a recurring TW day each pay period that is in the employee’s approved TW agreement. Everything else is 'Ad hoc.'
  • If you have already entered regular work hours on the timecard, but then decide to submit an ad hoc TW request, ensure the start/stop times match exactly to avoid error messages.


  • If you are planning to be out an entire week, spread the leave hours over each M-F week day so your supervisor doesn't think you are taking 10 hours of leave for four days in a row, and then coming in on Friday.
  • When submitting future leave requests, remember that the system no longer stores a set tour of duty. In order to enter a multi-day leave request, you must enter start/end times and/or total hours that will be applied to each day in the selected time frame.


  • Employees must be aware of Federal holidays and enter 8 hours of Holiday Leave (not Holiday Pay) on their timecards.