Process for initiating a Workplace Flexibilities Agreement

  1. Employees interested in remote work should contact their supervisor to request a review of their eligibility.
  2. If the supervisor finds that the position is eligible for remote work, they will determine which category the employee’s position fits into:
  3. If the employee is found ineligible, the supervisor must provide a written explanation within five working days.
  4. If the employee fits into one of the first three categories, the request for remote work must be sent to the Division Director (or equivalent) and Executive Officer for approval, along with a completed Workplace Flexibilities Agreement (WFA).
  5. If the employee doesn’t fit into one of the first three categories, they must submit a position-based remote work request (form link provided). More information on this process will be shared later.
  6. The employee completes the Workplace Flexibilities Agreement, confirms they’ve completed the required training, and submits the WFA to their supervisor. If the ICO uses the , the WFA should be submitted there.
  7. If ECM isn’t used, the employee and supervisor should keep copies and provide one to the Administrative Officer (AO) to start the duty station change, and another to the IC point of contact.
  8. OHR will process any changes to duty station or pay adjustments.
  9. It’s recommended that employees contact their Benefits Specialist to discuss any impacts on health insurance, taxes, etc.
  10. The supervisor will check if any technology or supply needs arise from the remote work arrangement.
  11. The employee ensures they have all necessary property passes before relocating.
  12. The AO will order and ship any required supplies.

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