WiTS Senior Level Review Workflow Reference Guide

Overview

The WiTS Senior Level Review workflow is used by the Compensation and Policy Division (CPD) and the Client Services Division (CSD) in the Office of Human Resources (OHR) to track the review/approval and processing of cases that involve senior level employees where NIH committee review and Building 1 approval is required. A Senior Level Review Case action can be initiated in one of two ways: Initiated from the HR Request Page by an authorized IC staff member or initiated in WiTS by an HR Specialist.

Entering and reviewing the data: Tabs

WiTS workflows are comprised of ‘Tabs’, which are completed in consecutive order by one or more persons. Below is a list of what information is captured in each tab of this workflow.

Action Details Tab

WiTS#
Date Entered
Date Recv’d in HR
Related Title 42 Request #
Case Preparer First Name, Last Name, Email Address, Phone Number
IC Contact First Name, Last Name, Email address
IC Executive Officer First Name, Last Name, Email address
IC Director First Name, Last Name, Email address
Administrative Code, Institute/Center, Organization Initials
Proposed Effective Date
HR Specialist
Date Case Received
CSD Branch Chief
Global Recruitment
Last Saved/Updated By
Initial Package Complete
List of Missing Docs/Info
Date Missing Docs Email Sent
Date Missing Docs/Info Received
Hold Case
Priority
Action Status Code
Action Status
Action Status Description
Case Closed/Returned Comments- Note: Comments entered in this field are displayed on the Status Report.
Internal Comments

Candidate Tab

NIH Employee?
Candidate’s First name, MI, Last Name, Email address, Employee ID, NED ID
Candidate Degree
Current Position Title, Pay Plan, Series, Grade, Step
Current Professional Designation
Current Title 42 Category
Current Title 42 Tier
Current Title 42 Band
Current SBRBPAS Position Category
Current SBRBPAS Specialty
Current Specialty
Current Board Certification
Current Basic Pay
Current Adjusted Basic Pay
Current Additional Compensation Amount
Current Additional Compensation Type
Current Total Compensation Amount

Request Tab

Is this an appeal/resubmission of a previous request?
Date of Previous Submission
Case Type
Is this request in response to a General Call?
Nature of Action
IC Proposed Pay Plan
IC Proposed Series
IC Proposed Position Title
IC Proposed Grade
IC proposed Step
IC Proposed Title 42 Category
IC Proposed Title 42 Band
IC Proposed Title 42 Tier
IC Proposed Professional Designation
Date of most recent BSC review
Peer Review Required
Date of Peer Review Approval
Date IC Standing Committee Recommendation
Date of IC Director Approval
IC Proposed Basic Pay
Current Position Pay Amount
IC Proposed Position Pay Amount
Current Scientific Management Expertise Component
IC Proposed Scientific Management Expertise Component
Current Breadth/Depth Scientific Knowledge Component
IC Proposed Current Breadth/Depth Scientific Knowledge Component
Current Internal Partnerships Component
IC Proposed Internal Partnerships Component
Current External Partnerships Component
IC Proposed External Partnerships Component
Current Special Requirements/Quals Component
IC Proposed Special Requirements/Quals Component
Current Medical Scarcity Component
IC Proposed Medical Scarcity Component
Current Corporate Citizenship Component
IC Proposed Corporate Citizenship Component
Current Scientific Professional Accomplishments Component
IC Proposed Scientific Professional Accomplishments Component
Current Managerial Duties Component
IC Proposed Managerial Duties Component
Current Special Quals Component
IC Proposed Special Quals Component
IC Proposed Additional Compensation Amount
IC Proposed Additional Compensation Type
IC Proposed Total Compensation Amount
Exceeds Pay Range
IC Proposed SBRBPAS Position Category
IC Proposed SBRBPAS Specialty
Slot Request Number
IC Proposed Basic Pay
Tour of Duty
IC Proposed Market Pay
IC Proposed Annual Pay
IC Proposed Title 38 Pay Table
IC Proposed Title 38 Tier Level
Authority
Time Limit

Committee Review & Recommendation Tab

Reviewing Committee
Date Case Sent to Committee
Committee Review Date
Committee Recommendation
Committee Recommendation Comments
Committee Recommended Basic Pay
Committee Recommended Additional Compensation Amount
Committee Recommended Additional Compensation Type
Committee Recommended Total Compensation Amount
Committee Recommended Scientific Management Expertise Component
Committee Recommended Breadth/Depth Scientific Knowledge Component
Committee Recommended Internal Partnerships Component
Committee Recommended External Partnerships Component
Committee Recommended Special Requirements/Quals Component
Committee Recommended Market Pay Amount
Committee Recommended Title 38 Pay Table
Committee Recommended Annual Pay
Committee Recommended Title 38 Tier Level
Committee Recommended Position Pay Amount
Committee Recommended Medical Scarcity Component
Committee Recommended Corporate Citizenship Component
Committee Recommended Scientific Professional Accomplishments Component
Committee Recommended Managerial Duties Component
Committee Recommended Special Quals Component

Building 1 Review & Decision Tab

Date Case Sent to Building 1
Date Case Docs Received in Building 1
Building 1 Decision
Building 1 Decision Date
Building 1 Decision Comments
Approving Official
Date Case Returned from Building 1
Nature of Action
Building 1 Approved Professional Designation
Building 1 Approved Basic Pay
Building 1 Approved Position Pay Amount
Building 1 Approved Breadth/Depth Scientific Knowledge Component
Building 1 Approved Scientific Management Expertise Component
Building 1 Approved External Partnerships Component
Building 1 Approved Special Requirements/Quals Component
Building 1 Approved Medical Scarcity Component
Building 1 Approved Corporate Citizenship Component
Building 1 Approved Internal Partnerships Component
Building 1 Approved Scientific Professional Accomplishments Component
Building 1 Approved Managerial Duties Component
Building 1 Approved Additional Compensation
Building 1 Approved Additional Compensation Amount
Building 1 Approved Additional Compensation Type
Building 1 Approved Total Compensation Amount

Final Processing Tab

Effective Date
Date Pro’d in Personnel Processing System (EHCM)
Supplemental Pay Expiration Date

Moving through the workflow: Routing

HRS or IC Case Preparer (Initiates Action) then

HRS (Reviews Case & Coordinates Review/Approval) then

Bldg. 1 Approver (Approves) then

HRS (Completes Action)

Routing Options

The routing menu is used to move actions through the process and/or to send emails. The options and email recipients may change based on who has the action in their worklist.

When the action is in the ‘Initiate’ step:

Submit
Cancel

When the action is in the ‘Bldg1 Approval’ step:

Return to Senior Level Pay HR Specialist
Return to Senior Level Pay HR Specialist- No Action

When the action is in the ‘Pending Final Processing’ step:

Case Incomplete - Send Email
Case Docs Rec’d - Send Email
To Committee
To Committee - Send Email
To Building 1 – Send Email
Send to Building 1
Email Outcome to IC & CSD BC
Close Case
Close Case & Send Email
Send to WRD Pay Specialist
Cancel Action

Communicating status and reminders: Email

Based on established SLA's and/or business rules, email notifications and reminders are automatically sent from WiTS throughout the completion of the workflow.

Subject: Notification: Retention Incentive Expiring on [XX/XX/XXXX] for John Doe ([IC, Org Inits, Admin Code])

-Sent to the Branch Chief, HRS, AO and employee 120, 60, and 0 days before the retention incentive expires.

Contact us to ask a question, provide feedback, or report a problem.

Office of Human Resources