WiTS Leave Without Pay Workflow Guide


The WiTS Leave Without Pay workflow is used by the Client Services Division (CSD) and by the Division of Senior and Scientific Executive Management Division (DSSEM), in the Office of Human Resources (OHR) to track the processing of employee movements into and out of a non-pay/non-duty status. 

Entering and Reviewing the Data: Tabs

WiTS workflows are comprised of ‘Tabs’, which are completed in consecutive order by one or more persons. Below is a list of what information is captured in each tab of this workflow.

Action Details Tab

  • WiTS#
  • Date Entered
  • Action Type
  • Date Recv’d in HR
  • AO Last Name, First Name, Email address
  • Global Recruitment
  • Administrative Code, Institute/Center, Organization Initials
  • Proposed Effective Date
  • CSD/DSSEM Branch Chief
  • CSD/DSSEM Team Leader
  • CSD/DSSEM HR Specialist
  • CSD/DSSEM HR Assistant
  • Final Authorizer
  • Last Saved/Updated By
  • Is the Package Complete?
  • Date Missing Docs Email Sent
  • List of Missing Docs/Info
  • Date Complete Package Received
  • Priority
  • Action Status Code
  • Action Status
  • Action Status Description
  • Comments

Employee Tab

  • Last Name, First Name, & MI
  • Employee ID
  • Employee Email Address
  • Position Title, Pay Plan, Series, Grade, Step,
  • Position Number
  • Job Code
  • Pay Basis
  • CAN
  • Basic Pay
  • Adjusted Basic Pay

Leave Without Pay Tab

  • LWOP NTE Date
  • Federal Benefits
  • Benefits Type

Final Processing Tab

  • Effective Date
  • Date Pro’d in Personnel Processing System (EHCM)

Moving through the workflow: Routing Participants

HR Specialist (Initiates Action) then

HR Assistant (Optional Review) then

Final Authorizer (Completes Action)

Routing Options

The routing menu is used to move actions through the process and/or to send emails. The options and email recipients may change based on who has the action in their worklist.

When the action is in the ‘Initiation’ step:

  • Send Pckg Recd Email
  • Send Pckg Incomplete Email
  • Send to HRA
  • Send to Final Authorizer
  • Cancel Action

When the action is in the ‘Review’ step:

  • Send to Final Authorizer
  • Send to HRS
  • Cancel Action

When the action is in the ‘Pending Final Processing’ step:

  • Completed-Send Email Notification
  • Send to HRA
  • Cancel Action

Communicating Status and Reminders: Email

Based on established SLA's and/or business rules, email notifications and reminders are automatically sent from WiTS throughout the completion of the workflow.

This workflow only generates an email if a user selects the option from the routing menu.