WiTS Job Code Position Number (JCPN) Workflow Guide


The JC/PN workflow is used by the Client Services Division (CSD) and by the Division of Senior and Scientific Executive Management Division (DSSEM), in the Office of Human Resources (OHR) to request the activation, creation or modification of job codes and position numbers associated with processing employee actions in EHCM.

Entering and reviewing the data: Tabs

WiTS workflows are comprised of ‘Tabs’, which are completed in consecutive order by one or more persons. Below is a list of what information is captured in each tab of this workflow.

Action Details Tab

  • WiTS#
  • Date Entered
  • Action Type
  • Date Recv’d in HR
  • Global Recruitment
  • Top 5 Employee?
  • Administrative Code, Institute/Center, Organization Initials
  • Proposed Effective Date
  • CSD/DSSEM HR Specialist
  • CSD HR Assistant
  • Last Saved/Updated By
  • Comments


  • JC/PN Requestor
  • Branch PM Reviewer
  • Job Code Request
  • Related Appointment/Career Change/Change in Work Schedule WiTS #
  • Position Number Request
  • Employee Last Name, Employee First Name
  • Date Sent to Branch PM Reviewer
  • Job Code Number
  • Pay Basis
  • Occupational Series
  • Functional Classification Category
  • Official Position Title Description
  • Pay Plan
  • Manager Level
  • Special Pay Table
  • FLSA Status
  • Salary Grade
  • Position Number
  • Work Schedule
  • Regular Shift
  • Standard Hours
  • First Name of Official Supervisor, Last Name of Official Supervisor, Employee ID of Official Supervisory, Title of Official Supervisor, Official Supervisor Position Number
  • Position Occupied
  • Compensation Frequency
  • Bargaining Unit
  • Date Position Classified
  • Union Code
  • Department
  • Target Grade of Position
  • Duty Station
  • Duty Station Code
  • Function Sensitivity Code
  • Competitive Level Code
  • Regular/Temporary Position
  • Job Sensitivity Code
  • Exempt Type
  • Telework
  • Common Accounting Number (CAN)
  • Cybersecurity Code

PM Team Processing Tab

  • PM Team Issuer
  • Date Sent to PM Team
  • Date Completed By PM Team
  • Position Number
  • PM Team Comments
  • Position Management Considerations

Moving through the workflow: Routing Participants                           

CSD or DSSEM HRA/HRS (Initiates Action) then

Branch PM Reviewer (Optional Review) then

Position Management Team (Completes Action)

Routing Options

The routing menu is used to move actions through the process and/or to send emails. The options and email recipients may change based on who has the action in their worklist.

When the action is in the ‘Initiation’ step:

  • Send to Branch PM Reviewer
  • Cancel Action

When the action is in the ‘Optional Review’ step:

  • Send to Position Management Team
  • Send to Different Reviewer
  • Return to Requestor
  • Cancel Action

When the action is in the ‘Pending Final Processing’ step:

  • Request complete- Send Email
  • Return to Branch PM Reviewer
  • No Action Required – Send Email
  • Cancel Action

Communicating status and reminders: Email

Based on established SLA's and/or business rules, email notifications and reminders are automatically sent from WiTS throughout the completion of the workflow.

This workflow only generates an email if a user selects the option from the routing menu.