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Civil Resources for Employees
- Civil Trifold Brochure
- Domestic Violence: A Guide to NIH Supervisors and Employees
- Workplace Violence: How Can You Help Prevent It?
- Applicant Screening: Effective Pre-employment Screening Methods
- Supervisors: Your Role in Preventing Workplace Violence
- What Makes Science Civil?
- Suicide Prevention
Additional Resources for the NIH Community
In addition to the Civil Program, the NIH has a wide variety of resources to assist managers and employees with work-related and personal matters. The following information will provide a brief overview of some of those resources.
Office of Human Resources, Workforce Relations Division (WRD)
Employee and Labor Relations Branch
The Employee and Labor Relations Branch provides guidance to NIH supervisors to help plan for, recognize, and address problems which may decrease productivity and employee morale in an organization. They provide technical advice and assistance on all matters pertaining to employee conduct, performance, and medical concerns. They also assist supervisors to develop ways to balance the needs of employees against the goals and mission of the organization. Specialists are available to conduct training sessions on a variety of topics, from leave and attendance management to preventing violence in the workplace.
Benefits & Payroll Liason Branch (BPLB)
The BPLB manages the administration of Federal employee benefit and entitlement programs, such as retirement, health insurance, life insurance, and the Thrift Savings Plan. They also provide information on dental and vision insurance, long term care insurance, and flexible spending accounts. Additionally, they provide direct benefit and entitlement counseling to employees and their families and survivors, as well as manage employee outreach and information services, including open seasons. They process most personnel actions for NIH staff; maintain all electronic Official Personnel Folders (eOPF); coordinate time and leave programs; and serve as liaison with the Department’s Payroll Services Division, which in turn works with our payroll provider, the Defense Finance and Accounting Service (DFAS), to facilitate the resolution of salary and leave issues.
Office of Research Services (ORS)
Division of Emergency Preparedness and Coordination (DEPC)
DEPC is the principal emergency planning resource for the NIH and is responsible for coordinating all NIH resources essential to emergency planning and preparedness functions. This includes serving as the NIH Emergency Coordinator with Montgomery County emergency preparedness organizations, state offices and with national emergency response organizations under the leadership of the Department of Health and Human Services (DHHS) and the Federal Emergency Management Agency (FEMA).
Division of Police
Emergency Numbers - On Campus - 911, Off Campus - 9-911
The NIH Division of Police provides 24 hours a day, seven days a week police services on campus, including:
- Emergency response to crimes in progress and to life threatening situations
- Foot & vehicle patrol: patrol with marked and unmarked police cars
- Special events security: VIP security, traffic control, and liaison with outside law enforcement
- 24 hour escorts by uniformed police officers
- Perimeter Security
- Traffic Control and Enforcement
- Community policing and community outreach program
The Division of the Police also ensures the safety/security of the NIH’s High Containment Laboratories and operates the NIH Emergency Communications Center, the Gateway Center, and the Commercial Vehicle Inspection Facility.
They also provide videos and training on preventing and responding to workplace violence.
Division of Occupational Health and Safety
Occupational Medical Service (OMS)
The goal of the OMS is to enhance the health and safety of the NIH workforce through the provision of a variety of work-related medical and counseling services and CPR training. OMS medical services include preplacement medical evaluations, a variety of clinical interventions (evaluations, laboratory testing, immunizations, etc.,) for specific workplace hazards, and treatment for work-related injuries and illnesses.
Employee Assistance Program
The EAP provides personalized consultation, short-term support, referral and follow up services to enhance personal and professional wellbeing. EAP is an ideal first stop for access to the vast resources of NIH and the outside community. They offer training and support to workgroups to address issues that impact the work environment. EAP services are strictly confidential.
Cardiopulmonary Resuscitation Training (CPR)
The CPR office provides a variety of training courses for NIH employees.
All injuries (both for Federal and contract workers) must be reported to OMS immediately in Building 10, Room 6C306.
Personal Medical Emergencies
For emergency medical care call 911 on the NIH campus, 9-911 when off-campus, and 111 in the Clinical Center.
The EDI is responsible for policy formulation, implementation, coordination, and management of civil rights, equal opportunity, affirmative employment, and workforce diversity management programs. They provide guidance on Alternative Dispute Resolution procedures and EEO complaints processing.
The Office of the OMBUDSMAN, Center for Cooperative Resolution (OO/CCR)
The OO/CCR coordinates and provides a full range of dispute resolution programs and services for all employee of the NIH. Staff ombudsmen address individual as well as multiparty, group, and organizational conflicts and concerns. They address a range of issues that arise in the NIH environment scientific disputes, employee-supervisor conflicts, racial and ethnic tensions, and difficulties between peers – by employing a wide array of Alternative Dispute Resolution (ADR) techniques such as coaching, facilitation, mediation, shuttle diplomacy, organization consultation, peer panels, and partnering agreements. In addition, the Office serves as the on-site ADR provider to the NIH Equal Employment Opportunity (EEO) community. The OO/CCR can:
- Assist managers and employees, as well as offices, departments, and Institutes, by facilitating resolution of disputes in the workplace;
- Make recommendations for a change in policy or practice where a set of issues reflects a larger systemic problem; and
- Raise issues with individuals within management who possess the authority to address concerns, such as EEO and Human Resource Officers, Scientific Directors, Institute Directors and Executive Officers; and provide overall leadership and serves as the primary resource for conflict management and ADR at NIH.