Develops and guides program management through a comprehensive plan for fulfilling acquisition needs in a timely manner and at a reasonable cost in accordance with Federal and Departmental regulations, policies and procedures.
- Provides guidance about components of the acquisition package, (e.g., the statement of work reporting requirements/deliverables, evaluation criteria, special instructions).
- Develops specifications for use in soliciting goods and services.
- Evaluates the qualifications of vendors/suppliers.
- Ensures proper receipt and documentation of financial invoicing and property information is entered into the appropriate acquisition system within 5 business days of receipt. Reviews requests, prepares paperwork, and ensures proper submission and tracking for acquisitions up to $25,000; according to federal regulations, policies and procedures.
- Identifies and prepares necessary documents according to the overall strategy for managing the acquisition.
- Advises managers and program staff on appropriate acquisition actions such as record of call, Federal Supply Schedule, GSA fedstrips, credit cards, purchase orders and contracts, and explains documentation requirements.
- Provides advice to managers on appropriate acquisition action necessary to obtain contract workers.
- Assists managers in preparing justifications for sole source and exemption from using mandatory sources, and for emergency orders and statements of work.
- Reviews, approves, and routes task orders, funding documents, and acquisition packages in an organized, thorough and methodical manner to ensure that they are in accordance with appropriate FAR regulations and HHS/NIH policies, and certifies for availability of funds.
- Analyzes and assesses acquisition needs to recommend appropriate contract type/method.
- Develops and documents the overall strategy for managing the acquisition in coordination with the customer/partner
- Collects and analyzes relevant market research information from Government and non-government sources to facilitate development of the acquisition plan
- Uses the appropriate sourcing approach and defines solicitation terms and conditions based on the business strategy
Developmental opportunities for this competency are available from the NIH Training Center.